Time off

A balance in this product is never a number somebody typed. It is the sum of a ledger — every accrual, deduction, adjustment and reversal that has ever applied to that person — so it can always be explained to whoever is disputing it.

What lands in the ledger

• Accruals, added on a schedule by the system.
• Deductions, written when a request is approved.
• Reversals, written when an approved request is cancelled — the days come back without the original deduction disappearing.
• Adjustments, which HR can make by hand and which require a reason.

Approving a request

1. 1Approvals → Leave, or the card on your dashboard.
2. 2Check the balance and who else is off that week; both are on the card.
3. 3Approve, or Decline with a reason.
4. 4If part of the request is unpaid because the balance does not cover it, the card says so. HR can waive the unpaid portion with a note — a statement about pay, not about entitlement, so it does not touch the ledger.

Adjusting a balance

1. 1Time off → Balances shows everyone against every type.
2. 2Adjust opens a dialog that requires a reason. It is mandatory in the database, not just the form, because an unexplained balance change is exactly what a ledger exists to prevent.